If you don’t know the gender, you may choose to put the first and last names: “Dear Taylor Burton:”, Don’t use “To whom it may concern,” “Sir,” or “Madam.”. As compared to formal letter closings the writer of the letter has the freedom to say goodbye the way he wants to. If you are responding to the person’s correspondence, use the name in the form the reader signed the correspondence. Closing personal written communication offers a wide range of phrasing and words depending on the type of relationship and the tone the writer wants to convey. If you know the reader well, you might write “Hello” or “Good morning,” but you must have enough of a relationship to be sure the reader doesn’t see your salutation as being flippant. This can be followed by the name and the last name of the person. These include business letters, job application materials and formal emails. It’s an old custom carried over from the fifteenth century when people started letters affectionately. "Dear Mr. Franklin"). You might have “Lord,” “Lady,” or other such title. A salutation is a greeting we use at the beginning of an email, a letter, or a note. Most emails are more casual. With personal letters, the salutations that you use will completely depend on whom you are addressing the letter to. Use the last name only, not first and last names, unless you don’t know the person’s gender. Even a text or an online comment can begin with a salutation. What to Write in a Salutation. If the reader used a courtesy title such as “Mr.,” you must use the courtesy title until the later correspondence when the reader signs his or her correspondence with a first name. All of these salutations begin with the word “dear.” While you can simply start a letter with the person’s name, that can be misinterpreted as abrupt or even rude. If you are unsure of the reader's gender, simply state their full name and avoid the personal title (i.e. The Business Writing Center has been evaluated and has received awards or recognition from a number of organizations and media: The Business Writing Center has trained staff from a broad range of organizations: The Correct Salutation for Your Business Letter or Email, Business English Writing for Nonnative Speakers. For each style of salutation there is an accompanying style of complimentary close, known as valediction. Proper salutation format reflects the degree of knowledge possessed by the writer and respects the status of the individual to whom the letter is addressed. Dear Marketing Development Coordinator, Hang low and drip dry, Happiness is a choice, Happy 20__ , Happy end, Happy Golfing! If you don’t know the person well, use a courtesy title: Dr., Mr., Ms., Mrs., and Prof. or Professor. Hafa Adai (hello in Chamorro) Hail King Arthur, Hails, Hakuna Matata, Hang by your thumbs. For personal correspondence, you can choose between the following scenarios and salutations. Some suggest the writer capitalize all words in the salutation. Write the name of a person when you know the name or can learn it. Use general words such as “Hello all” only when the number of recipients is large. For example, all of the following are acceptable: Dear Ms. Brown: Dear Ms. Brown, Dear Sarah: Dear Sarah, Letter Salutations Letter greetings help in establishing the type of letter that a person is writing. More…, Companies – 5,768 The salutation is your handshake with the reader. For cover letters, this is one way to address the senior … If you are writing to someone you don’t know, you might use the more formal “Dear” as you do in a letter. It is also standard practice to capitalize the first word and all other nouns. A business letter salutation is a formal greeting used in professional written documents. You might have a person’s position, such as “President Jones.” In Europe, the courtesy title is more involved. Don’t use just the person’s name. The salutation is also defined as a polite expression of greeting or goodwill. Address the reader as he or she signed previous letters. Dr. Hogan has been training writers for 40 years in universities, colleges of business, consulting companies, and professional writing companies. You may choose to capitalize the words after the first word or not. Related: 5 Steps For … There can be many variations in formal letter salutations. Salutations can be formal or informal. If you know the person well and you have commonly used first names with each other, follow the opening word you choose with the person’s first name. Like a navy blue jacket or a beige appliance, “yours truly” doesn’t stand out, and that’s … End with a colon if you used a courtesy title. It may not seem like a big deal, but the punctuation you use after your salutation goes a long way. End the salutation for someone you don’t know well with a colon.
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